Seating & assignments
Map your venue on a visual floor plan, drag guests — and whole families — onto round and rectangular tables, read RSVP status by color, print theme-matched place cards, and export your seating chart as CSV or Excel.
Map your venue on a visual floor plan, drag guests — and whole families — onto round and rectangular tables, read RSVP status by color, print theme-matched place cards, and export your seating chart as CSV or Excel.
For seated events — dinners, galas, weddings, conferences — Areas & Seating lets you map your venue on a visual floor plan and place each guest exactly where you want them. You build areas, add tables, and drag guests — or whole families at once — onto the tables. Along the way you can see at a glance who has confirmed, who hasn't, and who still needs a spot. When the plan is set, you can print theme-matched place cards.
You will find it in your event dashboard under Areas & Seating.
Areas are the big spaces at your venue — the rooms, zones, or sections guests move between. Think of them as the top-level containers for your whole plan:
Here's how to create one:
Go to your event dashboard and select Areas & Seating.
Select Add Area, give it a name, and pick a color so it's easy to spot. You can add a short description and it's saved as soon as you confirm.
Add as many areas as your venue needs. Each area can hold multiple tables — or, if you'd rather keep it simple, you can assign guests straight to an area without any tables at all.
Tables live inside an area. Each table has:
To add one:
Find the area you want to add a table to.
Select Add table to drop a new table onto the floor plan.
Click the table to open its editor, where you set its name, its shape — round or rectangle — and its total seats. Leave the seats empty for no limit.
Drag guests onto the table on the floor plan, or open the table in the list view and pick guests from the list. More on both below.
On the floor plan, each table is drawn as its real shape — a round circle or a rectangular top — and ringed with one seat per its capacity. As you seat people, each seat fills in with the guest's RSVP color; open seats stay hollow rings, so you read how full a table is just by looking at the chairs around it. A small fill counter (like 6/8) sits in the middle for the exact number. When a table reaches its capacity it's marked Full; if you seat one more than it holds, it reads Over capacity so an overfull table never slips by. A table with no set capacity shows an infinity mark instead of a limit.
You can place guests however feels fastest for you. Both methods update instantly.
This is the quickest way to plan visually. The floor plan shows one area at a time: a tab bar across the top gives you a tab per area — each with its color dot and table count — so you switch rooms with the tabs and arrange one space without everything piling onto a single canvas. Your tables sit on a floor plan you can arrange — drag a table by its handle to move it where it belongs in the room — and a To seat tray on the side collects everyone who isn't seated yet. The canvas scrolls and expands as you spread tables out, so nothing gets clipped off the edge.
A search box in the tray helps you find a specific guest or family on a long list.
Prefer clicking to dragging? Switch to the list view, where selecting a table opens it so you can choose guests from the list of people who aren't already seated. This is great when you know exactly where someone should sit. The list stops offering more guests once the table hits its capacity, so you won't accidentally overfill it. (On the floor plan, clicking a table opens its shape-and-seats editor instead — that's the place to set a table's shape and capacity, while the list view is where you pick guests for it.)
To take a guest off a table, drag their seat back to the To seat tray on the floor plan, or open the table in the list view and remove them from there. They move back to the unassigned list, ready to be placed somewhere else.
Every guest is color-coded by how they've responded, so you can spot at a glance which seats are locked in and which might still open up. On the floor plan, a seated guest shows as a filled seat on their table in their RSVP color (an open seat stays a hollow ring). In the list view, the same guest shows as a color-coded pill. Either way the colors mean the same thing:
| Color | RSVP status |
|---|---|
| Green | Going |
| Amber / gold | Maybe |
| Red | Can't go (declined) |
| Gray | No reply yet |
As a rule of thumb, you'll usually want to seat guests who have responded Going or Maybe, and wait on the rest.
The seating page is built to give you a quick read on where things stand:
When the plan is set, the Print menu on the floor plan turns it into print-ready documents — each one styled in your event's own theme, so the typeface and colors match your invitation. Open the menu and choose:
Each opens a print view; use your browser's print dialog to print or save it as a PDF.
Place cards are for the day itself; the Export is for a clean data file to share with your venue, caterer, or co-planners. Select Export at the top of the page to open the export panel, where you can:
Your export lists one row per guest, sorted by area and then by table, with any unassigned guests at the end. It's perfect for handing a clean table-by-table list to your venue coordinator, or keeping a record of your final arrangement.